If you are looking for a way to export G Suite emails to EML file, then this is the place to be! Here, we will not only discuss methods that can extract the data from multiple G Suite accounts but also saves them in file formats such as EML, MSG, PST, and MBOX. Keep reading to know more.
G Suite is a cloud-oriented service in which Google lets you manage all your data on the cloud and collaborate with others at the same time. Now, we know that Google has a track record of data management but of course, accounts can be hacked and there is also a possibility to get locked out of the account.
So, it is always a good idea to take regular backups of your cloud data and that includes G Suite. This brings us to our topic “How to export G Suite Emails to EML, MSG & PST”. Although G Suite does not have an inbuilt method to backup your data in the desired file format, there are tools available for this task.
Give the free demo version of Google Apps Backup a try. This is a specialized software that can backup G Suite data into 4 different file formats: MBOX, EML, PST, MSG. It keeps the folder hierarchy in its original state and offers multiple filters for conversion. It also provides categories to select the data type for the export process: Emails, Contacts, Calendars, Documents.
Steps to Follow for Exporting G Suite Emails to EML
Download & Install the Google Apps Backup tool on your system.
Click on Backup button
Choose the desired option to export data of an individual G Suite user or multiple domain users at once.
Fill in the credentials to register the user id.
Note: For domain users, create a list of user email accounts and import it in the software as a CSV file.
Select the format to backup emails: EML, MSG, MBOX, PST.
Add required filters such as “Include folders”, “Time Interval”, etc.
Set the category and click Browse to add the destination folder for saving messages.
Click Start and export G Suite Emails to the selected file format successfully.
This marks the end of the complete process. Unlike other software applications that provide only a single backup of the “Gmail” account, this tool provides a way to export all G Suite user accounts at once. One can easily access save it at a safe location and access it offline via desktop applications by exporting the data in following file formats:
- EML: Saves every single message in an EML file while maintaining its email correspondence. These files are accessible in multiple applications such as Thunderbird, Mac Mail, Outlook, etc.
- MSG: Saves every email in MSG file with intact email attributes. These files are accessible in MS Outlook.
- PST: Creates a PST file to store the emails of a single user account. It is accessible in MS Outlook.
- MBOX: Creates an MBOX file for each user account mailbox. This file is accessible in 20 email applications including Thunderbird, Apple Mail, The Bat, etc.
Final Words
Taking backup of cloud data is a good thing to do. However, it is not the easiest of tasks. While users can use the Takeout and Export service of Google G Suite, it provides you with data in MBOX format. And takes a lot of time to do so. Thus, users look for a more reliable approach that can provide them with the required export option. In this blog, we discussed an application that not only provides multiple export options (EML, PST, MSG & MBOX) but also supports exporting multiple domain users at once. It is an effective way to export G Suite emails to EML and other file formats without losing email attributes.