In addition to OST and PST, Microsoft Outlook offers an additional internal file format, MSG file. These files contain all the data of an Outlook email. Files are created by dragging and dropping to any location on your computer. It is not easy to open .msg files on some operating systems due to compatibility issues. Therefore, in this blog, we explain solutions on how to convert MSG file to PDF file format. This will make the Outlook email file accessible on many different platforms even on smartphones. There are many methods mentioned in this article to convert Outlook message file to PDF file.
Reasons to Convert Outlook MSG File to PDF
There are many situations because users want to convert their MSG files in PDF format. This PDF file is for smartphones, laptops, tablets, etc. It is easily opened in electronic devices. Some of the scenarios that arise from the need to convert Outlook message file to PDF file format are discussed below:
- Outlook MSG files are not secured and can be modified by any user. PDF, on the other hand, is known as Portable Document Format. It is platform-independent and can be opened with any application or any operating system. PDF files provide security for users, ensuring all data is safe.
- Sometimes users want to back up important MSG files. So if any problems arise, they may not lose data and can access them anywhere and anytime. Hence, it is better to batch convert MSG files to Portable PDF document files.
- PDF file preserves the integrity of the data and the format of the actual email message. Hence, it is easy to access the same email format in this file format.
Workarounds to Convert Outlook Message File to PDF Format
The following techniques can be used to bulk convert Outlook messages in a PDF file format.
#1: Convert Outlook Message to PDF
- Primarily open MS Outlook and then, select the messages which the user wishes to change into PDF file format.
- Click on File and then, hit on the Save As an option
- A new window explorer will appear where you need to select the HTML option from the Save As Type menu and save the file where you want it.
- Now go to File Location, right-click on it >> Open in MS version.
- The next step is to go to the File option again and choose the Save As option.
- Choose the File Type as PDF from the options listed.
#2: Print Outlook Messages
- Open the MS Outlook email application from which you want to convert Outlook MSG to PDF file format.
- Press the Ctrl + P keys to make the print dialog box appear on the screen.
- Select PDF from the available formats as the printer and click Print.
- If you also need to change your attachments, press Print Options >> Print Attachment >> Print. In this way, the attachments will be stored in different PDF files.
#3: Use the Microsoft Outlook Add-in
- Open the Adobe PDF tab in Outlook and select the Set Auto Archive as the option.
- Click the add button and select the email folder you want to convert to PDF format.
- Select Run Archive Now.
- To include your attachments in the conversion, click the Settings tab, and choose to Include All Attachments.
Manual Method Only Looks Easy
To manually convert Outlook MSG to PDF format has some drawbacks, as they are not considered an effective solution. These approaches are as outlined:
- It can only be used to convert a handful of MSG to a PDF file format. Then the manual method fails when we have many MSG files to convert.
- There are many steps involved. Therefore, the process to manually convert Outlook message to PDF format is very long and time-consuming.
- Users cannot preview MSG files right before converting them to PDF file format.
- Users cannot report how many conversions have been made and how many are left.
Guaranteed Solution to Convert Outlook MSG File to PDF
There is another option where you can convert Outlook messages to PDF format i.e. SysTools MSG to PDF Converter. As per the expert reviews, users can effectively and efficiently use this tool to bulk convert MSG to PDF format. The software saves Outlook messages as PDF in the same format as before converting with attachments. It also displays the preview of the added MSG file in several previewing modes.
Conclusion
MSG files are insecure as they can be modified without the consent of the owner. Users can batch convert Outlook MSG files to PDF for backup purposes or any other need. There are two main techniques for doing this file conversion. The manual method is only suitable when there is a countable number of MSG files. Otherwise, users can blindly go for the tool to convert Outlook message to PDF.
