In this article, we will be guided through a set of methodologies to export emails from Outlook web app to PST file. This will get you to have access to your email data at all drastic conditions. You can find the tricks interesting and easy while performing personally. Go through these solutions and get your data saved by your end for lifelong.
Do you use Outlook Web App for sending emails and sharing data over the internet? How is the service of this webmail client? Is it good while comparing over other mail clients? Yes, I will! Outlook Web App is known and popular webmail emailing application. It is used by over a million users daily.
Though, we use it on a daily basis, may I ask you, what will you do if an Outage struck your webmail? You can’t access your data or login to your account. You have no way to reach out for help! Its a fact, accept it. Don’t worry anymore. Read the below article and find how to export emails from Outlook Web app to PST file and access data during mail outages.
How to Get Rid of Outlook Webmail Server Outages?
As we were talking about the mail server outages, there is no solution found to resolve it as it occurs. But, a good email management system can prevent it from being struck. This is a belief that all the mail clients showcase to get their email service used more. But it is not the fact of truth.
To state this right, Office 365 (Enterprise edition of Outlook.com), once got struck by a Server Outage. Did you know about this? Yes, it’s true. As this happened, the Office 365 team announced that they cannot save your data. If you need your data not to be lost, save it by your end. Not only Office 365, all other webmail client face this Outage issue but does not get to your knowledge.
So, to overcome this situation, we need to backup Outlook.com emails and other mailbox items to a safe place. An Outage can strike on any cloud platforms, so saving Outlook Web app data on computer or external hard drive is safer. Once we decide to create a backup of our OWA data, we search out for a solution to do the same. Go down the section to find solutions for your query.
Expert Suggestion: Save Outlook Web App directly to Local hard drive without data loss.
Steps to Export Outlook.com emails to PST File
- Step 1: Run SysTools Outlook.com Backup on your system and login with Outlook Web App credentials.
- Step 2: Select mail folders to export to Outlook data file.
- Step 3: Choose PST format and mailbox items to export on the hard drive.
- Step 4: Click on the Start button and export OWA emails to PST.
Export Emails from Outlook Web App to PST File
The PST file can contain all the data (emails, contacts, calendars, tasks, etc.) items in a single file. This format is best for porting mailboxes offline. The PST file is officially supported by Microsoft email client (MS Outlook). Downloading data from the Outlook web app to local system is an easy task. If you have MS Outlook installed on your system, then its an added advantage.
The process of copying data from Outlook web app to the local hard drive is instructed below. It is a two-phase process. In the first phase, you will need to add the Outlook Web app on the MS Outlook application (simple account addition process). In the second phase, we will export the data to the desktop or any external hard drive. Move down to the process discussion below
Steps to Export Outlook Web App Emails to Outlook Application
Step 1: Run MS Outlook application on your system.
Step 2: Go to File menu, navigate to the Info tab and click on the Add Account option.
Step 3: A new window is open. Enter your name, Email address, and password, and click Next.
Step 4: If prompted for the password again, enter your OWA account password. Click OK and then Finish.
Also Read: How to Backup Hotmail Emails in Outlook 2016 | 2019
This adds your Outlook Web App account to the MS Outlook application. Now, in Desktop Outlook, move to Send / Receive menu and click on Send / Receive all folders option. This will sync the Outlook web app with the MS Outlook application. Once, you have all your data moved to the Desktop Outlook application then perform the procedure below and create a PST file containing data of Outlook web app.
Steps to Export Emails from Outlook Web App to PST File
Step 1: In MS Outlook, click on the File menu and navigate to the Open and Export section.
Step 2: Select the Import / Export option.
Step 3: Select Export to a file option in the first step of the Import and Export wizard.
Step 4: Choose the Outlook Data file (.pst) option.
Step 5: Select OWA Mailbox from the list to export to PST file. Also, check for Include Subfolders option.
Step 6: Click on Browse and select a location to save the PST file on the drive. Click Finish when done.
This will export emails from Outlook Web app to PST file. You can port the file to any other system and view the data using MS Outlook or any free PST viewer application.
Final Thoughts
Do you still fear for Mail server Outages? Do be any more! Perform these solutions on your system to get rid of Server Outages on Outlook Web App. The simple solution will get all your data to safety. And you can access your data at a state of OWA Mail Server Outage.