How to Export Emails from Google Workspace

export google workspace emails

Google workspace is a cloud storage service whose main purpose is to increase storage space beyond the limit of hard drives. It is widely used for commercial purposes, which means that for users, keeping sensitive data safe and secure has become paramount. However, sometimes there is no safety factor which makes people worried about the data. If you want to save files online, there may be a possibility of data corruption. Therefore, in order to avoid the loss of confidential data, it is very important to download the Google workspace email as a backup. Here we will discuss several methods through which you can easily save Google data without any risk.

Best tips for downloading Google workspace email

Follow the methods below, which will help backup G Suite data and save it to local storage.

Method 1: Google Takeaway

Google Takeout is a simple and easy-to-use tool that can be used to download data from certain G Suite user accounts. Follow these steps:

  • Start by logging into your Google workspace account.
  • Find the profile icon >> in the upper right corner, then click the Google Account option.
  • Now, click on the data and personalization options in the menu bar.
  • Scroll down the page and click on the data download function.
  • Click the Deselect All button and then select only messages.
  • Choose one of the following two archive file extensions: ZIP (most preferred) and TGZ
  • Select the delivery method and click the Create Archive button
  • The archiving process will take place. Wait a moment.
  • Once the process is complete, a download link containing the exported data will be sent to your Google Workspace account.
  • Extract the data archive file (.zip / .tgz) and save it to your system.

Method 2: Google workspace backup tool (recommended)

Users can choose a reliable and immediate solution – Google workspace backup tool. It is designed for backing up and exporting Google workspace emails and projects i.e. contacts, calendars, etc. Used for business and work. Allows users to migrate all or selected mailboxes in the domain with one click.

Also, even after exporting the Google workspace backup data, the folder hierarchy is kept as before. The best part about this tool is that it provides a “delete after download” feature, which allows users to simultaneously delete Google workspace account data from the server.

Steps to export emails from Google workspace using a verified tool:

  • Start the tool on your Windows computer.
  • Select Google as source for backup.
  • Select the category and apply filters to export emails from Google workspace.
  • Enter your Google account details.
  • Give location where to save the mailbox files after export.
  • Fetch users and select the ids to export the mailboxes.
  • Click the Start button to start downloading emails from your Google workspace account.

Method 3: Use the Data export tool

  • Log in to your Google workspace administrator account.
  • Go to the Google workspace management console and click the arrow button (<).
  • Select the tool and click Data Export.
  • Now click the Start Export button.
  • After one week, you will receive an email with a download link to download the Google workspace email.
  • Open the email and download all Google workspace emails to the system.

Bottom line

Nowadays, backing up your Google workspace account is very important. This way, users can easily protect Google data without causing any risk or data loss. Therefore, in this blog, we have discussed the simple steps to securely store Google workspace data. However, sometimes when the amount of data is huge, the manual method may lag behind, so users can use an automated solution, namely Google workspace backup. This is the best solution to help you export and download Google workspace email and other data to your local computer without any data loss.