How to Extract Messages from PST File Easily


Scooparticle | The Outlook email client is a desktop-based mail application, which is accessible in Microsoft Office suite. It stores its data on a local PC in two distinctive file formats i.e., OST and PST. Outlook OST file is a default file format, which gets naturally made in PC when the email client is arranged with the IMAP/POP3 convention. While then again, the PST file gets made when Outlook with Microsoft Exchange server is utilized. Now and then a condition happens where Microsoft clients request professionals or specialists to give the arrangements through which they can extract messages from PST file.
In such a situation, if you are unknown from the specific technique to execute the methodology, at that point, there are high odds of data loss or some other accidents.

For What Reasons do Users Need to Extract Messages from PST File?

As we probably are aware PST file is created when Outlook is synchronized with Exchange Server. It stores all the data of Microsoft Exchange Server with its related mailbox.

A portion of the normal causes to extract emails from PST file are mentioned beneath:

  1. To make an imitation copy of PST messages.
  2. If the client has an orphaned PST file and needs to get to data.
  3. Keeping important messages independently for business purposes.

Manual Method to Extract Emails from PST File

MS Outlook gives the ‘Import/Export‘ option by which you can extract messages from Outlook PST file when the clients are connected with Exchange Server.

Follow these steps to extract messages from PST File

  1. Launch Microsoft Outlook in offline mode.
  2. Go to File tab>>select Open & Export followed by Import/Export.
  3. The Import & Export Wizard will open on the local machine.
  4. Click on Export to a File, and afterward Outlook data file (PST).
  5. Select the ideal PST folder and hit on the Next tab.
  6. Finally, choose the location where you need to extract messages and click on the Finish button.

Subsequent to actualizing the steps, the messages will be extract to the recently created PST file.
Aside from this, the manual method is confined to extract messages from smaller PST files. To extract messages with attachments from a large size PST file, you have utilized the automated tool. The procedure ought to be performed accurately to get the ideal outcome.

Effective Solution to Extract Messages

It gets straightforward and simple to perform on the PST email extractor when we start the utilization of the Mailbakup Backup Tool. The product enables clients to immaculately extract messages from PST files and afterward, spare the ideal data in multiple file formats. Moreover, you can read and extract data from damaged or corrupted PST file in this tool. This tip is valuable for clients who wish to get to orphaned or corrupted PST files in Outlook without the Exchange server connection.

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Steps to Extract Emails from Outlook PST File

  1. Download and Run the Backup tool for Outlook on your Computer.
  2. Enter the login credentials to open the Outlook account.
  3. Now, select folders to extract locally.
  4. Select the File format to export PST file data.
  5. Finally, click on the Start button to begin extracting of messages process.


With the help of this blog, you can without much of an effort extract messages from PST file. In the event that you have an orphaned or corrupted PST file and you have to get to the messages; at that point, you need to choose an effective solution that is clarified in this blog.

Learn More: How to Export G Suite Emails to EML, MSG & PST Format?