How to Install QuickBooks Pro on a Server for Multiple Use

QuickBooks Pro has the ability to install a multiuser mode for a single user to utilize on two computers or for numerous users. To use the QuickBooks program, each individual user must have a valid license. If you have installed the QuickBooks Database Server Manager on your server and authorized users to access your QuickBooks business file, authorized users can log in and view the same QuickBooks file. QuickBooks Database Server Manager searches your corporate computers for updated files and automatically configures new corporate files to sync with authorized computers linked to your network once installed.

What Is a QuickBooks Desktop Multi-User Network?

Before you begin learning how to set up a multi-user network in QuickBooks desktop, you must first grasp what it is. Multi-user mode allows many people to work on a single corporate file at the same time. This component saves a lot of time and makes things quick and easy. If you have a large company with a large number of employees, the multi-user mode can be really beneficial. However, it should be noted that in order to set up a multi-user network in QuickBooks, the user must have a separately approved replica of QuickBooks installed in the framework. You can easily face issues like Quickbooks Database Server Manager Network Diagnostics Failed in this mode of Quickbooks.

Quick Information About Setting Up a Multi-User Network

QuickBooks allows users to view the information file from anywhere on the network. However, each user must install the program on their own. Various records are given unique access, such as:

  • QuickBooks corporate solution allows up to 30 people to access the file at the same time.
  • Although the number of leftover pieces in QuickBooks Premier is limited to a maximum of 5 users
  • In QuickBooks Pro, the number is even reduced to a maximum of three.

Steps for Configuring a Multi-User Network in QuickBooks Desktop

We’ve included a few technical instructions for setting up a multi-user network in QuickBooks desktop. You may also seek assistance from the QuickBooks customer service staff to save time and effort.

Step 1: Get and Install QuickBooks Desktop

  1. First, download and save the QuickBooks program as a file.
  2. The software should then be installed in the system.
  3. Select the Multi-User host installation option.

Step 2: Enable Multi-user Hosting

  1. Start the QuickBooks program.
  2. If necessary, update the company file to a new version.
  3. Navigate to ‘File’ > ‘Utilities’ > ‘Host multi-user access’.

Step 3: To Share Corporate Files, Enable Folder and Windows Access Rights

  1. Right-click the folder containing the business file and choose Properties.
  2. Navigate to ‘Properties’ > ‘Select Security’ > ‘Edit.’
  3. Select ‘QBDataServiceUserXX,’ then ‘Full Control,’ then ‘Allow.’
  4. Click the ‘Apply’ button, followed by the ‘OK’ button.

Configure Windows Access Rights in Order to Share Business Files

  1. Open the ‘File Explorer’ by using the ‘Windows+E’ keys. Locate and right-click the folder holding your corporate files.
  2. Navigate to ‘Properties’ > ‘Sharing’ > ‘Share Add’.
  3. Select the appropriate ‘QBDataServiceUserXX’ for your version.
  4. Set both users’ access levels to ‘Full Control,’ then click ‘Share.’


We hope that you are able to find what you were looking for. Multi-user mode may be quite useful in making this process more efficient and effective. The techniques outlined above will undoubtedly help you complete the Setup of the Multi-User Network in QuickBooks desktop. We promise that following these procedures according to your requirements will make the procedure easier. If u still have any doubts, you can contact the customer care support of Quickbooks.