The Outlook Calendar Sync Feature

Most companies use Outlook calendars to plan meetings, share events, and manage team projects. However, many people still don’t know about all the features available in the MS Outlook Calendar feature. In this guide, we will show you how to sync your outlook calendar.

We will also highlight some of the top features available on Microsoft Outlook’s calendar feature. The good thing about Microsoft apps is you can sync or share different features across various apps. For instance, you can create events on SharePoint and share them with group members using Office 365 or Outlook.

Sync Calendars in Outlook

Before you sync a calendar on Outlook, you will need to create or have one readily available. You can create a calendar on SharePoint using the calendar list view. So, if you’re on SharePoint, you will need to head to the SharePoint calendar list and open the Calendar tab.

Under the Calendar tab, you will find two options: Sync to Outlook or Connect to Outlook. This option gives you the chance to link your Outlook and Office 365 account. You will get a prompt that asks you if you’re sure you want to connect your SharePoint Calendar to Outlook. Click yes to confirm and proceed.

Other MS Outlook Features

Other than syncing calendars, MS Outlook has other features that make sending emails easier and more convenient. For instance, if you’re working in the late hours of the night, you can schedule your emails to the time you’re comfortable with.

On Outlook, you can set the time and date when you want the email delivered. Once done, close the Delay Delivery tab and click Send. This delay delivery feature is also available on Microsoft 365 webmail service.

Outlook Quick Parts is also another amazing feature, especially if you frequently send emails to people reminding or inviting them to upcoming events. Quick parts allow you to save a copy of the email or parts of it such as the salutation. Next time you send a similar email, Outlook will suggest text from the saved quick parts.

For collaborating teams, the outlook calendar sync feature is vital. However, the sharing calendars feature on Outlook allows you to share access to your calendar with other users. This is always essential when you’re planning to book shared resources such as meeting rooms or projectors.

Outlook also has a task management feature that allows you to create tasks and share them with your group members. You can add extra details to the tasks such as the start date, deliverables, status, and end date.

Bottom Line

There are plenty of collaborating apps on the market. However, Microsoft apps such as Outlook, Office 365, and SharePoint take the lead and are most commonly used in many offices and businesses. The benefit of using Outlook, Office 365, or SharePoint is that you can hook them up to other Microsoft apps.

The good thing about most of these apps is that you can set policies to limit who can access the calendar or events. Users can also use the calendar to book shared resources such as meeting rooms.